Your Guide to Choosing the Best Event Production Company

Apr 26, 2019

Have you ever hired an event production company for a very memorable event? I have. It happened a month ago. The odd part is that I still haven’t met the producer. We did talk over the phone a number of times, but I think that’s the only interaction we had. Even though I never got to meet him, the event was still perfect. The details were amazing!

Needless to say, the industry of event planning and production is evolving. It’s as if event production companies are everywhere. They pop up all over the place. And obviously, producers don’t need to attend the event anymore. With the marketing today and fancybrochures and websites, it’s quite difficult to distinguish the pros in this industry.

Below are ten questions you need to ask when choosing the best event production company. If you want your event to be successful, you need to ask these:

Does the event production company have a good reputation?

The best wayto know that you have chosen the right event production company is by getting in touch with their previous customers. Talk to the people who have previously worked with them. Event production companies need to protect their reputation. Without it, they wouldn’t strive hard and work 20 hours straight to deliver their job. You can easily get unbiased opinions from their venues.Ask them who they have worked with and who they’d do business with in the future.

If the answer to this question is “NO”, then, it’s time for you to choose another company.

Does the company specialize in what you need?

Event production companies are different. Each has it’s own specialty. It may be any of the following:

  • Décor
  • Large scale
  • Custom staging
  • Wedding
  • Corporate events
  • AV
  • Concerts

What kind of service do you need the company to deliver? Do you need to build a 1950s beach inside a warehouse? Do you need a fairytale-themed wedding with rainbows and unicorns? Whatever it is that you need, make sure the company can help you. Your objective is to get things done correctly, so they should go according to plan.

Does the company have resources needed for the special event?

It’s important for an event production company to have the resources needed to deliver the services you need. What resources should the company have? You don’t need to have a layered CAD rendering for your event. However, make sure that the company uses a software in producing a to-scale floor plan.

It’ll be a shame to wait for weeks for a rendering only to receive hand-drawn circles on a piece of paper. If this is the case, then you’ll need to move on and shop around.

How much does the company charge?

Notice that the question is about the amount, and not if it’s cheap. If you’re looking for the cheapest producers, then this isn’t the right place for you.As a consumer, you want the best services, and the services should be at a reasonable price. Some people are out of control , so make sure you’re getting the best value for your money.

Does the production company know where the event will take place?

An event production company is only as good as the vendors it hires. Being familiar with the locale is necessary. After all, these locales are the ones who know where to go in getting the best service at a fair price.

Or you can hire a major production company that trucks their equipment across the country. They do everything so it’s a lot easier for you.

Does the company have adequate insurance?

A production company should have a General Liability Insurance and Worker’s Comp. Or they should at least provide a certificate that names specific entities as “additional insured” at limits requested.

Is the company willing to create the event you envision?

The production company you hire should know how to listen. They should understand you and should be willing to help you do what’s best for your event. You need to know if the company just wants to do what they want or if they’re doing what you want. It’s important that the event is built according to what the client specified.

Can the production company devote time to your event?

Event production companies are sales-driven. That means that if they’re too busy while you wait for a callback before signing the agreement, then move on. It may be hard to say no and turn away business. But never let your event be their case study. Choose a company who is willing to work with you for your event.

Is the company a real production company?

Before you choose a company, you need to know if it’s legitimately an event production company. A rental company is NOT a production company.Never hire a rental company who acts like they’re producers. Here is a tip to help you tell if it’s a rental company or not. Confirm their overall knowledge with event building.

Producers know:

  • The required measurement for a cocktail party with soft seating
  • The number of bathrooms needed per person
  • The power requirements for the event
  • The amount of time to budget for load in and strike
  • When special permitting is needed

Experienced producers will also ask you the right questions:

  • What is the purpose of the event?
  • What are the guests like?
  • What does the group enjoy?
  • What would change from the event last year?

If you don’t get these results, then continue to shop around until you find the right production company.

Do you like working with the company?

Learn to trust your gut. It’s very important for you to enjoy working with the event production team. That’s because it will make your event and the overall experience better.

There’s nothing more fulfilling than doing a killer event and then running around to celebrate it with the ones who made it successful. It probably won’t be the last time you’ll work together for an event.

I hope these tips help you. Let us know in the comments below what your experiences are!

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Choose the Event Videography Agency that Fits your Budget

Apr 17, 2019

When you actually look forward to hiring the services of the best event videography singapore, you should rest assured about one thing; there is no on-size fits all answers. You would have a list of queries and the right fit for your company would be based on a wide range of aspects. Your project budget would largely influence the agencies that have been answering your queries.

Having a smaller budget would expect you to be talking to smaller or younger freelancers, agencies, or several organizations based overseas. You should rest assured that a larger project budget would allure more established video professionals inclusive of freelancers and agencies.

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How To Organize A Picture-Perfect Corporate Event?

Apr 13, 2019

Organizing a corporate/business event is a mammoth responsibility that is shouldered on the management team of a specific person. If you represent such a team or the concerned official person endowed with the privilege of organizing the whole event then you should start with a strategy. It’s the strategic planning that helps in organizing an impeccable business meeting where the delegates will truly be impressed with everything starting from the hosting to venue, ambiance, food and great business discussion. If you’re intrigued to host a destination business meeting then Bromont is one of the most spectacular places where you can welcome your delegates for having the finest meeting at the salle congres en Montérégie. Focus on shortlisting the most lavish halls or conference rooms where the guests and can sit and move comfortably.

Here are some tips for organizing a picture perfect corporate event

Know the event, purpose, & budget

Before chalking down anything, it’s mandatory to know in-depth about the event. Know about the corporate meeting whether it’s promotional, communicative, etc. and depending on that stage the whole event. Finally, get a clear picture of the budget from the host. A financial budget helps to plan everything flawlessly.

Wisely pick the Venue

The venue has a key role in making an event successful. You can select a famous destination and book a congress hall where they have installed all the essential amenities, seats, air-conditioners, AV systems, computers, etc. By hiring such a hall, you can save your finance as well as time by not running after individual service providers for arranging the event.

Technological facilities

Check whether the place is facilitated with all the technological facilities. Usually, the halls or rooms are exclusively designed for corporate meets. So, you like any other organizer will not have to look for AV and computers, etc. for organizing the events. They also have large screen LED TVs installed on the walls along with projectors required for a presentation.

Focus on the Catering & Bar Services

Make sure the catering and bar services are properly managed at the venue. Talk to them about the food and drinks they’ll serve at the event. Know the menu in details that they’re about to serve with cocktails and at the luncheons/dinners.

The Ultimate Hosting

Finally, you should step into the shoes of an amiable host, welcoming the delegates. Starting from mailing the invitations to sending cars at airports- make sure, you have done your best in welcoming the guests in your corporate meet.

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Able Trade Event Organisers Are Required for Business’ Promotion

Mar 23, 2019

Several giants are active in getting events organised and thus enhance the cooperation and promotion at greater level. Events are the necessities of every business or corporate house because they give an opportunity to get out of the shell and explore the trends and carve ways of innovation and invention.

Experia is an event organiser based in Singapore and it has enabled several events for businesses. Similar other event organisers are active and they help the organizations to perform the best at the events. Almost all the organizations wish to contact an able trade event organiser so that they could showcase their products and services.

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Mice Venues Enable the Conducting of Exhibitions and Trade Fairs

Mar 19, 2019

Meetings, conferences, exhibitions, trade fairs, book fairs, stalls and much more are essential part of business, corporate and any other organization. These give a chance for people to meet together and enhance their business and professional goals and also enjoy the exposure and entertainment programmes conducted at the venue.Such events take place at mice venues where they get a lot of space, security, assistance and other facilities.

Some venues are small and comprise only of meeting halls while many are large with open areas, halls, forum centres, cafeteria, theatre etc. Depending upon the requirement and number of people joining the event, a venue can be booked.

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Five Common Mistakes to Avoid when Planning an Event

Mar 12, 2019

Organising an event can be complicated and overwhelming. Usually, issues arise because of poor planning and execution. Below are some of the common event mistakes that must be avoided to ensure a successful event hosting.

Failing to Plan in Advance

Planning an event is complex no matter how big or small it is. But, this can become a more serious issue when you do it the last minute. It is important to decide when to begin the event planning based on the kind of event you want to organise. Planning in advance will provide you with plenty of benefits. Often, event venues provide better pricing options when you book early. Also, you can contact more participants and implement a better marketing strategy to promote your event. When planning on the accommodation, check out your option at chateaubromont.com.

Not Picking the Right Date

The date of the event is one of the most essential elements which will impact the number of participants you can expect to attend. You must choose a date that works for your participants and speakers. You can do this by ensuring the said date does not coincide with holidays and peak travel seasons, similar events, as well as college and university exams.

Not Practicing Good Market Segmentation

Ensure your segment your participants to their geographical, demographical, behavioral, and psychological characteristics. If you know the kind of participant you want, you can begin to concentrate on your event marketing efforts and talk directly with that group of people.

Failing to Realistically Estimate your Participant Numbers

When predicting the number of participants you expect in your event, ensure the number is not under or over your estimate. This is because your prediction is associated with the event venue’s capacity, amount of food and drink to cater and a lot of other factors.

Not Hiring the Right Speakers

Usually, speakers are the main selling points of many events so ensure you make the right investment. It is important to hire speakers who can attract your audience and keep them engaged. You should be looking for charismatic, knowledgeable, experienced, and relevant speakers. Choose those who have ties to the subject matter of your event and are famous among your community. This will ensure many participants will attend your event. Keep in mind that your chosen speakers can be the determining factor behind the choice and decision of your participants to attend or skip your event.

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Classical Retreat: A Musical Tour in Miami

Mar 8, 2019

When was the last time you had a good time? Don’t remember?

No worries. Let’s make this weekend memorable. Have you ever give a thought of going to a music concert or a music festival? If not, why don’t you take a break and plan your year little sensibly and fit in a few days where you celebrate a living. Let’s plan a night which guarantees to unfold the best aspects of your life and makes you happy.

Classical Music Concerts are some of the best experiences that you can have in your lifetime. It’s all about your favorite instruments. The feeling of watching your favorite singer or orchestra performing live on stage, singing your most lovable song and hearing thousands of other people groove to the same vibe, all in one place is such a bliss. Such encounters should not be missed, because they are the ones which leave life long memories. To attend a variety of live music bands is not something everybody craves for and not everybody who does is served in hands.

Well, there are many bathroom singers who think that they are brilliant at singing. Little did they know that at least they can fulfill their joy of singing by accompanying the world’s best singers from the audience also.

Hello Miami!

Get ready for the varieties of classical music concerts planned in a row. Be active with your flip flops and gather in music events. Get yourself clicked with most amazing orchestras and singers and bag thousands of likes on Instagram and get popular. By the way, it sounds so crazy but I think it’s the best way to show your popularity and earn more followers.

Have you ever given a thought on how amazing it’s to watch live symphony gala? Most galvanizing thing is when the concert is planned in your own city and all you need is to invest in a ticket, no travel charge, no waste of time.

Pre Booking Tickets for Concerts

Nowadays, there are many online platforms providing booking services for music concerts. You just need to mark a date in your calendar and plan an amazing evening by pre-booking your tickets without standing in a line for an hour or sometimes, the whole day. It’s so satisfying when you get some discount tickets and gift certificates.

If you’re not a localized of Florida you can also pre-book your tickets and can enjoy the nightlife of Miami. Go and spent a night in Miami and see how different people live, cook and music happily. Also, grab a chance to meet some famous personalities out there in concert.

Symphony Orchestras

There are about 1,200 approximately symphony orchestras in the United States. One of the best concert hall and music school in Miami is the New World Symphony (NWS). The academy provides many discount tickets to students, rush, standby, and groups. Tickets are sold on the first come first serve basis. There are many renowned personalities are invited to perform live. The crowd from different countries is gathered just to see live Classical Music Concerts as there is the facility of accommodation for all music lovers.

The academy is for all music lovers whether it’s about a piano, violin, cellos, composer or a narrator. Every artist is invited for the guest appearance to show their presence for the happiness of the audience.

So, if you’re a tuba, piano, violin or cello enthusiast and want to watch live orchestra performance then mark your presence by pre-booking your tickets and be a part of NWS.

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What are the contributions of the event companies in Singapore’s economy?

Dec 18, 2018

Event companies shoulder immense responsibility of welcoming more wealth to the country by organizing events. Companies like 1 M.I.C.E. are hired by clients looking forward to organizing corporate meetings, trade fairs, incentive programs etc.

The names mentioned in the event company Singapore list find it their noble duty to impress the guests so that they don’t find a single flaw not to invest in the country. Even if they are arranging a musical concert of an international singer, then the footfalls of so many foreigners help in boosting the economy. So, wisely select the event company for your forthcoming event.

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Event support services

Dec 11, 2018

As far as event manpower and support services are concerned, one should be absolutely careful towards the aspect of choosing over the right and professional service in this regard in order to get the best possible outcome.

There are many new businesses that are coming up on different areas and fields and if they want to conduct any kind of event or meeting in order to grow their business further, they need to choose a professional support in this regard. This is where Black Mrkt comes across as the best and most trusted platform that offers for exceptional kind of outcome in this regard.

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Top Five Tips for Organizing a Great Corporate Event

Sep 7, 2018

Corporate events аrе оnе оf thе bеѕt mеthоdѕ рrеfеrrеd bу vаrіоuѕ companies tо achieve аnd іntеrасt wіth a specific target аudіеnсе. Cоrроrаtе events аrе реrсеіvеd аѕ thе mоѕt іmmеnѕеlу роwеrful marketing tools; аѕ thіѕ gіvеѕ thе соmраnу оr public аgеnсу thе реrfесt орроrtunіtу tо ѕhаrе іtѕ vіѕіоn оf thе company’s futurе wіth іtѕ prospects аnd associates. Hоwеvеr, уоu, аѕ аn оrgаnіzеr, wіll rаrеlу hаvе thе орроrtunіtу tо hаvе a dеtаіlеd knоwlеdgе оf thіѕ corporate vision. Thuѕ, уоu nееd tо knоw hоw tо асquіrе knowledge оf thіѕ vіѕіоn аnd hоw tо organize a party thаt wіll bе thе еріtоmе оf thе vision оf thаt раrtісulаr corporate bоdу. In аddіtіоn, уоu’ll rесеіvе fіvе key tірѕ thаt wіll hеlр уоu organize уоur biggest Corporate Events in Minneapolis.

Cuѕtоmеr Vіѕіоn

Althоugh уоu can’t rеаd thе minds оf уоur customers, уоu nееd tо bе аblе tо undеrѕtаnd whаt customers wаnt tо achieve wіth the corporate event thаt уоu wіll bе оrgаnіzіng. Yоu nееd tо mаkе a lіѕt оf quеѕtіоnѕ bеfоrе hаvіng mееtіng wіth уоur client, аѕ уоu mау nоt hаvе thе орроrtunіtу tо schedule аnоthеr mееtіng wіth them lаtеr. It’ѕ оf great іmроrtаnсе thаt уоu аѕk уоur client аbоut thе vision оf thе еvеnt they hаve іn mind. Dоеѕ іt nееd tо bе luxurious оr dоеѕ іt hаvе tо bе mоdеѕtlу elegant? Dо уоu wаnt thе lоgо аnd рhіlоѕорhу оf thе сuѕtоmеr’ѕ соmраnу tо bе сlеаrlу vіѕіblе аt thе event, оr ѕhоuld thеу bе ѕubtlу іntеgrаtеd іntо thе gift bаgѕ thаt сuѕtоmеrѕ wаnt tо dеlіvеr аt thе еnd оf thе еvеnіng? Thеѕе ѕmаll dеtаіlѕ аrе thе fіnе lіnе thаt dіѕtіnguіѕhеѕ mediocre еvеnt planners frоm еxсерtіоnаl еvеnt planners.

Intеllіgеnt lосаtіоn ѕеlесtіоn

Thе рlасе іѕ vеrу important іn thе оvеrаll impression thаt уоu, аѕ thе organizer, wіll leave уоur client, аnd, оn thе оthеr hаnd, thе іmрrеѕѕіоn thаt уоur client wіll lеаvе thе participants оf thе corporate еvеnt. Yоu nееd tо сhооѕе іt wіѕеlу ѕіnсе people оftеn run аwау frоm оvеrсrоwdеd оr vасаnt locations. Yоu wіll bе іn possession оf knоwlеdgе аbоut thе numbеr оf раrtісіраntѕ; Thuѕ, уоu саn саlсulаtе thе ѕіzе оf thе vеnuе thаt wіll bе perfect fоr thе оссаѕіоn. Yоu саn аѕk уоur сlіеnt fоr a ѕеаtіng сhаrt tо оrgаnіzе еvеrуthіng perfectly.

Thіnk оut оf thе box

Whіlе thіѕ ѕоundѕ lіkе аn іmрrасtісаl mаrkеtіng рhrаѕе, уоu nееd tо thіnk оf wауѕ уоu саn dо ѕоmеthіng dіffеrеnt, ѕоmеthіng thаt mаkеѕ thе Corporate Events in Minneapolis unique. Hоwеvеr, bеfоrе deciding tо еntеrtаіn thе раrtісіраntѕ wіth oriental dаnсе реrfоrmеrѕ, уоu ѕhоuld kеер іn mіnd thаt thіѕ іѕ a соrроrаtе еvеnt; Thuѕ, іt’ѕ mаndаtоrу thаt еvеrуthіng іѕ dоnе іn аn еlеgаnt аnd tаѕtеful wау.

Thе X fасtоr

Sреаkіng оf tаѕtе, уоu ѕhоuld knоw thаt уоur сlіеnt wіll bе аblе tо іgnоrе a fеw ѕmаll slips іf уоu hire thе perfect саtеrіng соmраnу. People uѕuаllу fаll іn lоvе whеn thеу trу ѕоmеthіng thаt іѕ сlоѕе tо heaven, ѕо уоu nееd tо bе аblе tо organize thе bеѕt соrроrаtе еvеnt thаt ѕеrvеѕ thе bеѕt food оn thе planet. Thіnk аbоut thе fооd preferences аѕ wеll аѕ thе оvеrаll арреаrаnсе оf thе рlаtеѕ. Thеrе іѕ nоt a реrѕоn оr dіеt іn thіѕ world thаt wіll рrеvеnt ѕоmеоnе frоm trуіng ѕоmеthіng thаt ѕееmѕ tоtаllу аttrасtіvе.

God іѕ іn thе ѕmаllеѕt dеtаіl

Thіnk іn terms оf еntеrtаіnmеnt; thіnk іn tеrmѕ оf kееріng thе еvеnt раrtісіраntѕ involved. Thе іn-hоuѕе dесоr nееdѕ tо bе ѕtуlіѕh аnd соlоrful, аnd уоu’ll dеlіvеr thе perfect соrроrаtе еvеnt іf уоu rеquеѕt thаt thе fооd dіѕhеѕ bе dеѕіgnеd wіth thе colors оf thе соmраnу hosting thе еvеnt. And аѕ уоu ѕhоuld knоw tо kеер thе сhеrrу оn top, іnѕtruсt thе catering соmраnу tо іnсludе a ѕmаll buѕіnеѕѕ logo оn еасh dіѕh ѕеrvеd аt thе еvеnt.

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