March 3, 2024

Your Guide to Choosing the Best Event Production Company

Apr 26, 2019

Have you ever hired an event production company for a very memorable event? I have. It happened a month ago. The odd part is that I still haven’t met the producer. We did talk over the phone a number of times, but I think that’s the only interaction we had. Even though I never got to meet him, the event was still perfect. The details were amazing!

Needless to say, the industry of event planning and production is evolving. It’s as if event production companies are everywhere. They pop up all over the place. And obviously, producers don’t need to attend the event anymore. With the marketing today and fancybrochures and websites, it’s quite difficult to distinguish the pros in this industry.

Below are ten questions you need to ask when choosing the best event production company. If you want your event to be successful, you need to ask these:

Does the event production company have a good reputation?

The best wayto know that you have chosen the right event production company is by getting in touch with their previous customers. Talk to the people who have previously worked with them. Event production companies need to protect their reputation. Without it, they wouldn’t strive hard and work 20 hours straight to deliver their job. You can easily get unbiased opinions from their venues.Ask them who they have worked with and who they’d do business with in the future.

If the answer to this question is “NO”, then, it’s time for you to choose another company.

Does the company specialize in what you need?

Event production companies are different. Each has it’s own specialty. It may be any of the following:

  • Décor
  • Large scale
  • Custom staging
  • Wedding
  • Corporate events
  • AV
  • Concerts

What kind of service do you need the company to deliver? Do you need to build a 1950s beach inside a warehouse? Do you need a fairytale-themed wedding with rainbows and unicorns? Whatever it is that you need, make sure the company can help you. Your objective is to get things done correctly, so they should go according to plan.

Does the company have resources needed for the special event?

It’s important for an event production company to have the resources needed to deliver the services you need. What resources should the company have? You don’t need to have a layered CAD rendering for your event. However, make sure that the company uses a software in producing a to-scale floor plan.

It’ll be a shame to wait for weeks for a rendering only to receive hand-drawn circles on a piece of paper. If this is the case, then you’ll need to move on and shop around.

How much does the company charge?

Notice that the question is about the amount, and not if it’s cheap. If you’re looking for the cheapest producers, then this isn’t the right place for you.As a consumer, you want the best services, and the services should be at a reasonable price. Some people are out of control , so make sure you’re getting the best value for your money.

Does the production company know where the event will take place?

An event production company is only as good as the vendors it hires. Being familiar with the locale is necessary. After all, these locales are the ones who know where to go in getting the best service at a fair price.

Or you can hire a major production company that trucks their equipment across the country. They do everything so it’s a lot easier for you.

Does the company have adequate insurance?

A production company should have a General Liability Insurance and Worker’s Comp. Or they should at least provide a certificate that names specific entities as “additional insured” at limits requested.

Is the company willing to create the event you envision?

The production company you hire should know how to listen. They should understand you and should be willing to help you do what’s best for your event. You need to know if the company just wants to do what they want or if they’re doing what you want. It’s important that the event is built according to what the client specified.

Can the production company devote time to your event?

Event production companies are sales-driven. That means that if they’re too busy while you wait for a callback before signing the agreement, then move on. It may be hard to say no and turn away business. But never let your event be their case study. Choose a company who is willing to work with you for your event.

Is the company a real production company?

Before you choose a company, you need to know if it’s legitimately an event production company. A rental company is NOT a production company.Never hire a rental company who acts like they’re producers. Here is a tip to help you tell if it’s a rental company or not. Confirm their overall knowledge with event building.

Producers know:

  • The required measurement for a cocktail party with soft seating
  • The number of bathrooms needed per person
  • The power requirements for the event
  • The amount of time to budget for load in and strike
  • When special permitting is needed

Experienced producers will also ask you the right questions:

  • What is the purpose of the event?
  • What are the guests like?
  • What does the group enjoy?
  • What would change from the event last year?

If you don’t get these results, then continue to shop around until you find the right production company.

Do you like working with the company?

Learn to trust your gut. It’s very important for you to enjoy working with the event production team. That’s because it will make your event and the overall experience better.

There’s nothing more fulfilling than doing a killer event and then running around to celebrate it with the ones who made it successful. It probably won’t be the last time you’ll work together for an event.

I hope these tips help you. Let us know in the comments below what your experiences are!

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Choose the Event Videography Agency that Fits your Budget

Apr 17, 2019

When you actually look forward to hiring the services of the best event videography singapore, you should rest assured about one thing; there is no on-size fits all answers. You would have a list of queries and the right fit for your company would be based on a wide range of aspects. Your project budget would largely influence the agencies that have been answering your queries.

Having a smaller budget would expect you to be talking to smaller or younger freelancers, agencies, or several organizations based overseas. You should rest assured that a larger project budget would allure more established video professionals inclusive of freelancers and agencies.

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How To Organize A Picture-Perfect Corporate Event?

Apr 13, 2019

Organizing a corporate/business event is a mammoth responsibility that is shouldered on the management team of a specific person. If you represent such a team or the concerned official person endowed with the privilege of organizing the whole event then you should start with a strategy. It’s the strategic planning that helps in organizing an impeccable business meeting where the delegates will truly be impressed with everything starting from the hosting to venue, ambiance, food and great business discussion. If you’re intrigued to host a destination business meeting then Bromont is one of the most spectacular places where you can welcome your delegates for having the finest meeting at the salle congres en Montérégie. Focus on shortlisting the most lavish halls or conference rooms where the guests and can sit and move comfortably.

Here are some tips for organizing a picture perfect corporate event

Know the event, purpose, & budget

Before chalking down anything, it’s mandatory to know in-depth about the event. Know about the corporate meeting whether it’s promotional, communicative, etc. and depending on that stage the whole event. Finally, get a clear picture of the budget from the host. A financial budget helps to plan everything flawlessly.

Wisely pick the Venue

The venue has a key role in making an event successful. You can select a famous destination and book a congress hall where they have installed all the essential amenities, seats, air-conditioners, AV systems, computers, etc. By hiring such a hall, you can save your finance as well as time by not running after individual service providers for arranging the event.

Technological facilities

Check whether the place is facilitated with all the technological facilities. Usually, the halls or rooms are exclusively designed for corporate meets. So, you like any other organizer will not have to look for AV and computers, etc. for organizing the events. They also have large screen LED TVs installed on the walls along with projectors required for a presentation.

Focus on the Catering & Bar Services

Make sure the catering and bar services are properly managed at the venue. Talk to them about the food and drinks they’ll serve at the event. Know the menu in details that they’re about to serve with cocktails and at the luncheons/dinners.

The Ultimate Hosting

Finally, you should step into the shoes of an amiable host, welcoming the delegates. Starting from mailing the invitations to sending cars at airports- make sure, you have done your best in welcoming the guests in your corporate meet.

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